You can make an in-year application if your child needs to join a school outside of the normal admissions round - for example, if you move house and your child can no longer attend their current school.

If you want to apply for an In-Year admission to The Marist Catholic Primary School, you need to complete:

1. A Centrally Managed Application for In Year admission to a school (CMA) – Application Form

• For the CMA form and further information, please see Surrey's In-Year Admission web page. 
• You MUST scan or photograph your completed CMA Application Form and supporting evidence and email it to: schooladmissions@surreycc.gov.uk. If you are unable to email it, please post to School Admissions team, Surrey County Council, PO Box 475, REIGATE, RH2 2HP.

2. The School’s Supplementary Information Form (SIF)

• The SIF is available here
• You MUST return the Supplementary Information Form to the school: Admissions Officer at The Marist Catholic Primary School, OLD WOKING ROAD, WEST BYFLEET, SURREY KT14 6HS

The governing body is the admissions authority for The Marist Catholic Primary School and has responsibility for admissions to the school, including setting the priority of admissions when the school is oversubscribed. Although Surrey County Council coordinates In year applications for The Marist Catholic Primary School, it is the governing body who will consider if the school has any vacancies and if so, whether they are able to offer a place. The school will contact you to let you know the outcome of your application.

Upon receipt of an In Year application, Surrey County Council will aim to notify parents of the outcome of the application in writing within 10 school days. However, it might take up to 15 school days. You must respond to any offer of a place within two weeks.

If you are refused a place at any school you applied for, you have the right to make an appeal to an independent appeal panel. Where an application is refused, the school will set out the reason for refusal. 

For applications for In Year Admissions, appeals must be heard within 30 school days of the appeal being lodged. If parents wish to appeal, they must set out the grounds for appeal in writing.

School Admissions Appeals Service

Appeals Timetable for September 2024

Appeals re Admissions for September 2025 and beyond

Parents whose applications for places are unsuccessful may appeal to an Independent Appeal Panel set up in accordance with the School Standards and Framework Act 1998.   As the school’s admissions authority, governors must comply with reasonable requests from parents / carers for information which they need to help them prepare their case for appeal.

Appeals must be made in writing and must set out the reasons on which the appeal is made.  Appeals should be made to the Admissions Appeal Clerk via the Surrey County Council website.  Please click here and use the Appeal form towards the bottom of the page.  Parents/Carers have the right to make oral representations to the Appeal Panel.

Infant classes are restricted by the legislation to 30 children.  Parents should be aware that an appeal against refusal of a place in an infant class may only succeed if it can be demonstrated that:-

1. the admission of additional children would not breach the infant class size limit; or
2. the admission arrangements did not comply with admissions law or had not been correctly and impartially applied and the child would have been offered a place if the arrangements had complied or had been correctly and impartially applied; or
3. the panel decides that the decision to refuse admission was not one which a reasonable admission authority would have made in the circumstances of the case.

Appeals should be lodged no later than 20 school days after the Offer Day. In 2025, the Offer Day is 16th April 2025 and the last day for appeals is 15 May 2025.  Appeals lodged during this period will be heard within 40 school days of 15 May 2024 (the last day for appeals).

If it is not possible for late application appeals to be heard with the ‘on-time’ appeals they will be heard within 30 school days of the appeal being lodged.

For applications for in-year admissions, appeals will be heard within 30 school days of the appeal being lodged.

No later than 10 school days before the appeal hearing, the school’s governing body will provide appellants with written notification of the date and< arrangements for the appeal hearing.  The notification will include a deadline for the submission of any further evidence that was not sent in the initial appeal. Governors will inform appellants that any information or evidence not submitted by the deadline might not be considered at the appeal hearing.  Governors will ask appellants whether they intend to call witnesses or be represented at the hearing.  Parents / carers may waive their right to 10 school days’ notice of the hearing.

Appellants will be sent a copy of the school's case seven clear working days in advance of the hearing.

Appellants must ensure that any further evidence not included with their initial appeal, is received by 5pm on the day preceding three clear working days prior to the appeal hearing date. 

If an appellant wishes to submit further evidence which was not included in their initial appeal, they must make sure that it is received no later than 5pm on the day preceding three clear working days prior to the appeal hearing date.  Any additional evidence or information received after this date might not be considered at the appeal hearing.  The Appeal Panel must decide whether it should be considered, taking into account its significance and the effect of a possible need to adjourn the hearing.

Appellants do not have the right to a second appeal in respect of this school for the same academic year unless, in exceptional circumstances, the governing body has accepted a second application from the appellant because of a significant and material change in the circumstances of the parent, child or school but still refused admission.

Appellants may apply for a place in this school in respect of a later academic year and have a further right of appeal if that application is unsuccessful.

Appellants may complain about maladministration on the part of the appeal panel to the local Government Ombudsman.  A complaint to an Ombudsman is not a further appeal and must relate to the administration   of the appeal rather than the appeal decision.  Maladministration covers matters such as failure to follow correct procedure of failure to act independently and fairly.  It does not cover the merits of decision that only the panel has the authority to make.  Therefore, generally, the Ombudsman cannot consider whether the appeal panel was correct to uphold or dismiss the appeal.

The Ombudsman is not able to overturn the appeal panel’s decision but, where they find that there has been maladministration, they may make recommendations for a suitable remedy.  For example, they may recommend that an appeal is reheard by a different panel and with a different clerk.

Appellants considering making a complaint can contact the Local government Ombudsman’s Advice Line on 0300 061 0614, visit the website at www.lgo.uk, email advice@lgo.org.uk or write to The Local Government Ombudsman PO Box 4771 Coventry CV4 0EH.

Where an applicant is offered a school place following an in-year application, and the offer is accepted, arrangements should be made for the child to start school as soon as possible, particularly where the child is out of school.

If your child is not offered a place, you can add their name to a waiting list. Waiting lists are ranked according to each school’s admission criteria. Your child’s position on a waiting list may go down as well as up, for example, if other children with greater priority according to the school’s admission criteria are added to the list.